If you’re holding a presentation at the office, it’s important to prepare in advance in order to avoid any equipment failure or awkward moments. When you’ve invited important people to your place of business or hope to close a significant deal, you’ll want to be sure you have everything perfectly planned.
First off, check your venue, even if it’s just a small meeting room in your building. Do you have enough chairs and are they arranged correctly? Make sure every element in the room is arranged for maximum participation and efficiency. It’s also good to set the room to a comfortable temperature before everyone arrives.
In terms of equipment, ensure there’s an outlet for plugging in your computer, data projector and any other electronics. Even if you plan to plug in your computer, plan to have the battery fully charged.
Check each and every element of your equipment- from speakers to remote controls and power cords.
When it comes to your saved presentation materials, backing up your data cannot be overstressed. If you have your presentation saved to a disk, for example, save a copy to your hard drive and a USB as well.
Before the actual day of the presentation, load your presentation and run through the entire sequence. Practise any illustrations you may need to do on your flipchart easel, for example, and any questions you may want to ask of your audience. If necessary, bring in other staff members to give you feedback on your performance.
As you’re prepping and determining your needs for future presentations, you can kit out your space with new presentation equipment to make things easier. Call our experts for recommendations- we are happy to inform you of new technology on the market and help you decide between products.
Author: Carl Barton