A Guide to Filofax

Filofaxes are, when all said and done, just personal organisers. But, it is probably the most well known and iconic brand to the point where people use the term ‘Filofax’ in place of personal organiser, rather similar to how ‘Hoover’ has become another term for vacuum cleaner.

There are a number of different variations in terms of manufacturing material, sizes, internal ring mechanisms, closures types and of course colours that this guide aims to simplify and help you make the most appropriate selection.

Filofax Sizes

A4 - A four ring organiser. Ideally used as a desktop personal organiser and can accommodate the greatest range of accessories and refills from diary pages to integral hole punches.

A5 - A six ring organiser. A smaller version of the A4 personal organiser but still primarily used as a desktop organiser, it will still allow for detailed planning and can accommodate a good range of Filofax accessories and refills.

Personal - A six ring organiser. The most popular size of Filofax. Easily fits in a handbag or briefcase but big enough to accommodate a good range of accessories and refills.

Compact - A six ring organiser. A slimmed down version of the Personal Organiser with a smaller ring size to allow it to be carried in a jacket pocket. It takes the personal size of refills and papers.

Slimline - A six ring organiser. The slimmest organiser in the range with no external fastenings and a smaller ring size. It takes the personal size of paper refills.

Pocket - A six ring organiser. Small but still big enough to accommodate a good range of refills and accessories from diary to maps and sticky notes.

Mini - A five ring organiser. The smallest in the range. Ideally suited for keeping track of your most important contacts and appointments.

Filofax Refills and Accessories

The range of refills and accessories is extensive. What you can include in your organiser is only limited by your imagination and the size of organiser. The most extensive range of accessories and refills is found in the Personal range. It can accommodate everything from the diary refills to integrated hole punches, calculators and maps.

The size of all Filofax diary and paper refills (e.g. pocket, personal) is printed on the left hand margin of the paper, together with the product reference code.

The product reference code for Filofax diary refills changes every year to reflect the year that the diary begins, so if you have a diary that starts in 2010 the product code will end in 10 (e.g. 6842410). The following year’s diary will carry the same product code but ending in 11 (e.g. 6842411).

In the tables below, can be found a comprehensive list of diary refills and accessories and indicates which type of refill and accessory can be accommodated in each of the Filofax sizes of organisers.

Diary Refill FormatA4A5PersonalPocketMini
Week on 2 pages Yes Yes Yes Yes
Week on 2 pages (Columns) Yes
Week on 2 pages , appointments (columns) Yes
Week on 2 pages , appointments (horizontal) Yes
Week per page Yes Yes Yes Yes
Week per page with notes Yes Yes Yes Yes
Week on 2 pages Yes Yes Yes Yes
2 Days per page Yes
Day per page personal Yes Yes Yes
Day per page appointments Yes Yes
Day per page Business Appointments Yes Yes
Month on 2 pages (vertical) Yes Yes Yes Yes
Month per page (horizontal) Yes
Year Planner Horizontal Yes Yes Yes Yes
Year Planner Vertical Yes Yes Yes Yes Yes
Four Year Planner Yes
Family Organiser Pack Yes Yes
City Dweller Pack Yes Yes
Academic Diary Yes

Paper & EssentialsA4A5PersonalPocketMini
To Do List Yes Yes Yes Yes Yes
Contact Details Yes Yes
Birthdays/Anniversaries Yes Yes
Website /Email addresses Yes
Ruled Notepaper Yes Yes Yes Yes Yes
Coloured Ruled Note paper Yes Yes Yes Yes Yes
Plain White Paper Yes Yes Yes Yes
Jot pads Yes Yes Yes Yes
Graph Paper Yes Yes Yes Yes
Printer paper (inkjet & laser compatible) Yes Yes Yes
Digital Notepaper (compatible with Logitech and Nokia digital pens) Yes
Expenses log Yes Yes
6 Tab Index Yes Yes Yes Yes
5 Tab Index Yes
4 Tab Index Yes
A-Z Tab Index Yes Yes
A-Z Contact Details Index Yes
Meeting Planner Yes
Finances Yes Yes Yes Yes
Day Planner Yes
Business Card Holder Yes Yes Yes
Transparent envelope Yes Yes Yes Yes
Zip lock envelope Yes Yes Yes
Ruler/Page Marker Yes Yes Yes Yes Yes
Assorted 'sticky' notes' (Large) Yes Yes Yes
Assorted 'sticky' notes' (Small) Yes Yes Yes Yes
Hole punch Yes Yes Yes Yes Yes
Calculator Yes Yes Yes Yes
CD Holder Yes Yes
Credit Card Holder Yes Yes
Mirror Yes Yes Yes Yes
Maps (London U Ground/World/British Isles/London Streets) Yes Yes Yes Yes
Magnifier Yes Yes Yes Yes
Organiser 'stickers' Yes Yes

When you purchase your first organiser it will come pre-loaded with diary pages and a range of accessories but this will vary between sizes and ranges, but, as an example, the Deco Personal Organiser comes loaded with:

  • • Transparent flyleaf
  • • Week on two pages diary, English, cotton cream
  • • Ruler page marker, black
  • • Subject index, six tabs
  • • To do, cotton cream
  • • Ruled notepaper, cotton cream
  • • Plain notepaper, cotton cream
  • • Addresses, cotton cream
  • • A-Z index, two letters per tab, cotton cream

Filofax Styles

Gone are the days when you could get a Filofax providing the only colour you wanted was Black. Filofax have some really contemporary colourful ranges available nowadays. The range of colours, finishes and materials is too extensive to go into in any depth here but here are a few of the more colourful examples.

Songbird - A fabric-covered personal organiser featuring a fresh, stylish graphic print with complementary coloured interior, simple elastic closure and popper.

Indie – A deep indigo-wash denim personal organiser printed with a striking tropical foliage design and featuring a navy satin-like interior

Mode – Made from two-tone polished vinyl, pop art meets nu-rave in this bright and funky personal organiser. Featuring a repeated punched geometric design that shows off the contrast coloured interior.

Breast Cancer Campaign - Filofax has teamed up with Breast Cancer Campaign to release this special personal organiser. Featuring specially printed breast cancer awareness pages and stickers to remind you when to check your breasts, the organiser also comes with unique pink dividers, ruler and papers. Width 116mm, height 145mm. For every organiser sold, Filofax will donate £2.20 to Breast Cancer Campaign.

Filofax Pens & Pencils

Filofax do their own range of ‘mini’ pens which are designed to fit all organisers with a pen loop. They come in a variety of styles from polished steel, to tortoiseshell to a variety of coloured metals in classic and contemporary styles. Most of the propelling pencils come supplied with erasers and refills for the pens and pencils are easily available.

In summary, Filofax is more than just a personal organiser, ‘it’s a way of life’ according to Filofax. The choice of styles, sizes and all the stuff available to put inside is extensive and allow users to customise the look and contents to suit their own style and personality and preferences for the organisation of their working and personal lives.

If you would like to browse our full range of Filofax Personal Organisers please Click Here



Carl Barton is a director of Office Allsorts who has worked in the office products industry for 15 years.

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