Suspension filing systems that utilise suspension files are common place in most businesses or schools. Generally used in conjunction with filing cabinets or desk side pedestals, suspension filing is suitable when you need to store large amounts of paperwork but need quick access. Suspension files are used in conjunction with plastic tabs that identify the file contents and are securely fixed to the hanging bar.
The most common mistake people make when purchasing suspension files is choosing the wrong size for their filing cabinet. Both A4 and Foolscap are available and are, confusingly, very similar in size. A4 size files typically have a width of approximately 345mm, whereas foolscap files have a width of 400mm. If you are unsure what size you need or we can help in any other way then please call the Office Allsorts team on 0115 945583.
Suspension filing is the most popular form of hanging format filing system. Suspension files have top access to their contents and are used in filing cabinets , cupboards and desk side pedestals that have a filing chassis. Suspension files come in two main types, V-Base and Square Base. Square base files can accommodate more paper than V-Base files as they expand further and have a flat bottom on which the paper can sit.
Office Allsorts stock a wide range of suspension files to suit many different paper storage requirements, the below guide will take you through the main features to look for.
Colour Choice - Although you can simply choose a suspension file because you like the colour many people select different coloured files to enable them to organise their filing system by colour coding different sections.
Durability - If your suspension files are in constant use they can become warn out quite quickly. If this sounds like you then look out for durable and long lasting polypropylene or heavyweight manila suspension files. These come with reinforced bases and steel runners and can last up to 5 times as long as standard manila file.
Filing Capacity- One of the biggest causes of suspension files ripping, breaking and bending is overfilling. Low cost basic suspension files are great and will last many years if they are used in the correct way and not stuffed to breaking point with paper. A standard V-Base suspension file can take up to 150 pieces of A4 80gsm paper. If you need something a little larger a square base 30mm suspension file can take up to 300 sheets of paper, whilst a 50mm square based file can accommodate 500 sheets of paper.
Size - Many sizes of suspension files are available, however A4 and Foolscap are the most popular. Foolscap files are a fraction bigger than A4 and you need to always check which size your filing cabinet takes as unfortunately A4 files will be too small for a foolscap filing cabinet and foolscap files too large for an A4 filing cabinet.
If you need any help selecting your suspension files or are looking to purchase in bulk then please call us on 0115 9455833.
For more information on how to set up a filing system and how suspension files can be used please take a look at our blog post How to set up and effective filing system.